1. Introduction

1. Karting is a motor sport the rules of which are set out in Section N of the Blue Book - "Specific Regulations" together with the appropriate general regulations.
2. Senior Officials and all competitors have to be licensed.
3. Kart races can take place on permanent racing circuits or on a temporary track, e.g. airfields, but all circuits have to be licensed by the MSA before any competition may take place.
4. This guideline has been written as a brief summary for the Secretary of the Meeting.

2. The club

1. The secretary of a club must apply to the MSA for recognition prior to arranging any competition.
2. Once the club has received formal recognition from the MSA the club is able to start to organise a race meeting.  The "base" level is "clubman" and competition is restricted to club members only.
3. First identify the important personnel for the meeting, some of which have to be licensed by the MSA*.  The main functions to be filled are:

 

 
 
 
 
 
 
 

Clerk of Course*
Assistant Clerk of Course*
Club Stewards (2 min):
Chief Scrutineer*
Deputy Chief Scrutineer*
Scrutineers*
Starter
Paddock Marshal
Lap Scorers
Meeting Secretary
Paramedic/Ambulance facility
Marshals
 

4. You may refer to the "Red Book" for names of suitable licensed officials who may be able to assist you either to initially set up or in the event of announced but unforeseen absence of a regular licensed official.  Please remember that many are committed to regular attendance at meeting of other clubs, but most people are willing to help if available.

3. The organisation

1. Now that you have identified and found your "officials" you may then apply to the MSA for a permit to run an event.  Application should be made at least eight weeks before an event.
2. You should then prepare (in conjunction with your established senior officials) a set of "Supplementary Regulations" (SRs) the content of which must follow the requirements set out in Section B.8.3. of the General Regulations.  When complete, the secretary should make application for an event permit.  You should ensure that the closing date for receipt of entries is sufficiently early to allow acknowledgment of entries, preparation of lists of competitions and "officials", grid positions, etc., together with the ordering of trophies and if provided, the preparation and printing of Race Programmes.
3. Send the SRs and an Entry Form to each "would be" competitor.
4. Avoid taking "Late Entries". This encourages persistent late entry and either prevents completion of essential paperwork or causes it to be done  Book.

4. The meeting

1. Arrive in good time. Allow yourself  plenty of time to "set up". Remember that many competitors will have questions which you will be expected to deal with in addition to your own duties.
2. The Meeting Secretary (with assistants) will arrange for all officials and competitors to "sign-on". In addition, each  competitor's MSA competition licence must be inspected together with their membership card. Each competitor who is under the age of 18 must have their  Entry Form and signature at "signing-on", countersigned by parent or guardian.
3. The following must be available for inspection on race day:
1. The Track Licence.
2. The Event Permit (and Championship Permit if the meeting is part of  a series).
3. Fire extinguisher certificate(s).
4. Scales certificates and/or check weight certificates.
5. Licence of Registered Paramedic or "evidence of a contract"
6. All Entry Forms and "signing-on" sheets.
4. A list of all competitors and "Officials",  together with a race sequence must be prepared, made available to the Senior Officials and affixed to the notice board. Alternatively, a Race Programme may incorporate this information but must include the Motor Sport warnings  described in the Blue Book.
5. Ensure that all equipment necessary is available for the meeting. Flags, Start Lights, fire extinguishers, scales and the like. A full list of the minimum requirements is set out in N3 of the Blue Book.
6. Communication between the CofC (who has overall responsibility for the meeting) and the rest of the team is essential. If radio hand sets are available for use, ensure that the batteries are charged and spare batteries are available. Alternative and clear means of communication must be established of radios are not utilised.
7. The CofC and MSA Steward (if present) will inspect the track  for safety matters prior to racing or practise commencing. Any deficiencies will have to be corrected prior to starting the meeting.
8. About  half an hour before the meeting the CofC is obliged to hold a drivers' briefing. Ensure that the competitors know the time of the briefing or announce it at the meeting.
9. The Chief Marshal will hold a marshals' briefing to going to post.
10. All officials and marshals must be in position prior to practise or racing commencing. The CofC will ensure that the circuit is properly manned, including Paramedic and ambulance(s) and staff.
11. The Paddock Marshal is responsible for the correct and timely assembly of competitors on the dummy grid(s) ready for commencement of practise/racing.
12. Ensure observance of any "noise" restrictions imposed by an outside authority or license requirements. In this context, restrict the running of engines prior to the start of practise and after completion of racing. Include such restrictions in the SRs.
13. Ensure that the results of each race are timed and "declared" on the official notice board as soon  as possible after the completion of each race.
14. After completion of the meeting the following must be forwarded to the MSA:
1. A Race Programme, corrected if necessary (or List of Competitors and Officials).
2. A copy of the results.
3. The original Event Permit ~ duly completed and signed.
4. Cheque for permit fee and insurance.
15. If you have spectators try to ensure that sufficient programmes are available and that any PA system is used not only for the benefit of the competitors but also to acquaint spectators with the progress of the meeting.
16. Keep animals away from the circuit but if present ensure that they are kept tethered and safely inside a vehicle whenever race or practice is taking place (see Blue Book).

5. And finally

1. Meet and discuss how the meeting went with the senior officials (and others).  Identify what went wrong and find out why.  Consider ways of improvement.  Incorporate in the next meeting.
2. Write the SRs for the next meeting and send out invitations to all last meeting's competitors and any others that might be interested.